Accounts Receivable Intern at Sybrin

Sybrin is seeking a motivated and detail-oriented Accounts Receivable Intern to join their dynamic Finance Department. This 12-month development opportunity is designed for individuals looking to gain practical experience in financial administration, specifically within the Accounts Receivable function. The intern will play a crucial role in supporting various aspects of the department, including customer payment allocations, invoicing, collections, debtor follow-ups, and reporting. This role offers a fantastic chance to learn about debtor management, cash flow processes, financial systems, and internal controls within a leading IT software development company that is committed to quality, security, and privacy, holding ISO 9001, ISO/IEC 27001, and ISO/IEC 27701 certifications.

Key Responsibilities

• Assist with the accurate allocation of customer payments and credit notes, matching them to invoices in the Acumatica system.

• Identify and investigate unallocated cash, payment discrepancies, and allocation queries.

• Support the recording of Withholding Tax amounts against relevant customer transactions.

• Assist in maintaining accurate Accounts Receivable balances and participate in monthly reconciliation activities.

• Support customer collections by following up on outstanding invoices via email and telephone, adhering to payment terms.

• Escalate overdue accounts, payment disputes, and collection risks to the appropriate Finance team members.

• Assist in collecting Withholding Tax Certificates from customers and maintain records of received and outstanding certificates.

• Ensure received certificates align with relevant transactions and support audit and compliance requirements.

• Assist in maintaining accurate and complete customer contact, billing, and account information within Acumatica.

• Support finance-related customer onboarding requirements, including billing information and payment terms.

• Maintain organised electronic records for easy retrieval during internal reviews and audits.

• Update the debtor collection report with accurate comments following customer interactions.

• Record payment commitments, disputes, and agreed follow-up dates promptly and accurately.

• Perform debtor follow-ups in accordance with the latest debtor processes and guidelines.

• Assist with maintaining and updating the expected collection month for outstanding customer receivables.

• Assist with maintaining Accounts Receivable reports, debtor ageing information, and supporting schedules.

• Support month-end Accounts Receivable activities and provide general Accounts Receivable administration support.

• Participate in Finance process improvement activities.

Why Join the Company

Sybrin offers a supportive and professional environment for interns to develop their skills and build a career in finance. You will gain hands-on experience in a critical business function, working alongside experienced professionals. The company fosters a culture of continuous learning and development, encouraging employees to familiarise themselves with and uphold the principles of their Integrated Management System, including quality, security, and privacy standards. This internship provides exposure to cutting-edge IT solutions and a commitment to data protection, making it an excellent stepping stone for aspiring finance professionals.

How to Apply

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• Matric.

• Completed or currently completing a Certificate, Diploma or Degree in Accounting, Finance, Financial Management or a related field.

• Previous exposure or up to 2 years relevant experience in Accounts Receivable, debtors, finance administration or a similar environment will be advantageous.

• Basic exposure to customer invoicing, payment allocations or collections will be advantageous.

• Exposure to cross-border transactions, particularly within Africa, multi-currency environments and Withholding Tax will be beneficial.

• Exposure to an accounting or ERP system will be advantageous.

• Strong attention to detail and commitment to accuracy.

• Basic understanding of accounting principles, Accounts Receivable processes and debtor ageing.

• Good written and verbal communication skills and a professional approach to customer interaction.

• Good organisational, administrative and record-keeping skills.

• Ability to manage multiple tasks and work within agreed deadlines.

• Working knowledge of Microsoft Excel, including basic formulas, filters and data handling.

• Experience with Microsoft Office applications and willingness to learn financial systems such as Acumatica.

• Ability to work effectively as part of a Finance team, ask questions, receive feedback and develop technical knowledge.

• Professional, responsible, and customer-focused approach, with the ability to handle financial and customer information confidentially.

• Willingness to learn and uphold the principles of ISO 9001:2015 Quality Management System, ISO/IEC 27001:2022 Information Security, Cybersecurity and Privacy Management System, ISO/IEC 27701:2019 Privacy Information Management System, POPIA and GDPR.