Admin Officer: SCM & Fleet Admin (Permanent) at Western Cape Government

The Department of Infrastructure, Western Cape Government, is seeking a suitably qualified and competent Administrative Officer to manage Supply Chain Management and Fleet Administration in Bellville. This permanent position offers a significant opportunity for individuals with an NQF level 6 qualification and at least one year of relevant experience to contribute to the efficient operation of government fleet services. The successful incumbent will be instrumental in rendering comprehensive fleet administrative support, ensuring compliance with departmental policies and public service prescripts. This role is ideal for someone who is highly organised, possesses strong administrative skills, and is eager to contribute to a critical support function within a dynamic public sector environment. You will be part of a team that values precision, accountability, and a commitment to public service, working to uphold the high standards of the Western Cape Government.

A typical day in this role might involve overseeing fleet administration, managing asset control, and ensuring operational compliance. You will administer and verify motor driver's licence registers, handle telephonic enquiries, and provide administrative support to professional and technical staff. The role also includes managing communication channels, coordinating stationery requirements, and administering the Plant Management Competition. Furthermore, you will be involved in people management, including staff allocation, supervision, mentoring, and implementing the Staff Performance Management System (SPMS). This position offers a comprehensive understanding of fleet management and human resources processes within a government context, providing invaluable experience in procurement, tendering, and labour relations legislation. Candidates will enhance their professional profile by gaining practical experience in modern systems of governance and administration, which are critical in the South African public sector.

Key Responsibilities

• Manage fleet administration, asset control, and operational compliance.
• Administer, verify, and maintain the motor driver's licence register for all personnel.
• Provide administrative support services and manage stakeholder relationships.
• Oversee filing and records management, ensuring efficient document control.
• Administer workshop, service, and parts manuals.
• Handle telephonic enquiries and manage communication channels effectively.
• Provide administrative support to professional and technical staff.
• Administer filing and registry files.
• Respond to machine and procurement enquiries.
• Coordinate stationery requirements.
• Administer the Plant Management Competition.
• Manage staff, including work allocation, supervision, and mentoring.
• Implement and oversee the Staff Performance Management System (SPMS) for reporting staff.
• Apply progressive discipline where necessary, in line with labour relations prescripts.
• Identify staff development needs and facilitate training, coaching, and capacity-building initiatives.

Why Join the Company

Joining the Western Cape Government means becoming part of an organisation dedicated to building and maintaining critical infrastructure that serves the province. The Department of Infrastructure offers a stable and supportive work environment where professional growth is highly encouraged. Employees benefit from comprehensive service benefits, including medical assistance, housing assistance, and pension-fund contributions, as per applicable prescripts and collective agreements. You will have the opportunity to work alongside experienced professionals, develop a deep understanding of public sector SCM and fleet operations, and contribute to vital infrastructure projects. The Western Cape Government fosters a culture of integrity, accountability, and continuous learning, providing a rewarding career path for dedicated individuals who wish to make a tangible impact.

Application Strategy (Exclusive)

For this Administrative Officer role, highlight your experience in fleet administration or supply chain management, providing specific examples of how you've improved efficiency or compliance. Emphasise your leadership potential by detailing any experience in staff supervision, mentoring, or performance management. Showcase your strong organisational and communication skills, particularly in managing diverse stakeholders and complex administrative processes. If you have a valid driving licence, ensure it's prominently mentioned, as it's a key requirement.

Interview Preparation

1. 'Describe your experience with fleet administration or supply chain management. How do you ensure compliance with policies and regulations in these areas?'

2. 'This role involves both administrative duties and people management. How do you balance these responsibilities, and what is your approach to staff development and performance?'

You can practice answering these questions using the YouthNextStep Interview Simulator.

How to Apply

Please apply using the Quick Apply button on this page. Reference: DOI 48/2026

• A qualification at NQF level 6 (equivalent or higher) as recognised by SAQA.
• A minimum of 1 year relevant experience.
• A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.