Administration Clerk at Department of Agriculture

The Department of Agriculture invites applications from suitably qualified and motivated South African candidates to apply for the position of Administration Clerk: Losses & Claims based in Pretoria, Gauteng. This public sector role is ideal for Grade 12 certificate holders seeking stable entry-level employment within the national government. The successful incumbent will be responsible for handling clerical duties, maintaining loss and claim registers, executing financial and personnel administration, and liaising with internal and external stakeholders to ensure total compliance with legislative frameworks governing the Public Service.

Key Responsibilities

• Administer loss and claim cases, opening and correctly labeling case files with verified supporting documentation.

• Conduct thorough compliance reviews on losses and claims invoices before processing.

• Investigate reported losses and claims by liaising with relevant internal and external stakeholders.

• Follow up proactively and timeously on outstanding information required for case settlement.

• Compile formal memorandums to Legal Services to obtain sound legal opinions.

• Maintain, update, and reconcile registers for all losses and claims across the department.

• Clear suspense accounts and compile accurate journals to clear the Damage Vehicle Suspense Account.

• Prepare regular reconciliations of processed journals against Losses & Claims Registers to ensure accuracy and completeness.

• Provide general clerical and personnel administrative support services within the component, including leave administration.

• Serve as the Local Transport Control Officer for the assigned unit.

• Provide core financial administration, including capturing component expenditures, monitoring petty cash, managing telephone accounts, and validating subsistence and travel (S&T) claims.

Why Join the Company

Working for the Department of Agriculture offers a structured public service career path under the Public Service Act. Employees enjoy stable employment benefits, comprehensive exposure to public finance management, and opportunities to build a career in South African government administration while contributing to national development and food security governance.

Application Strategy (Exclusive)

• Tailor Your Z83 & CV: Explicitly state your Grade 12 qualification and highlight subjects or skills in mathematics, accounting, or computer literacy on your CV to directly match the role's analytical demands.

• Demonstrate Administrative Knowledge: Mention familiar clerical skills such as data capturing, filing systems, reconciling basic accounts, and drafting professional correspondence.

• Attention to Detail on References: Ensure the exact reference number 3/3/1/96/2026 is quoted accurately in Part B of your new Z83 form and prominently displayed on your application email subject line.

Interview Preparation

Candidates shortlisted for this position should prepare to answer targeted public sector interview questions such as:

• "How do you maintain confidentiality, accuracy, and thorough record-keeping when handling loss, damage, or financial claim documents?"

• "Can you describe how you prioritize conflicting clerical deadlines such as processing urgent travel claims while managing general filing?"

Sharpen your interview communication and practice structured responses using the YouthNextStep Interview Simulator.

How to Apply

Applications must be submitted using the standard Government Z83 application form accompanied by a comprehensive, recently updated CV. You can download the Z83 form here or use the free online Z83 form filler to complete it digitally.

Please quote the correct reference details on your application form: Reference: 3/3/1/96/2026 (Position: Administration Clerk: Losses & Claims).

Applications can be submitted via email to: 📧 [email protected]

Alternatively, applications can be hand-delivered during office hours to: 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002.

• Applicant must be in possession of a Grade 12 / Matric certificate.

• No prior work experience is required (entry-level opportunity).

• An appropriate tertiary Degree or National Diploma will be considered advantageous.

• Basic knowledge of accounting principles and financial administration.

• Knowledge of standard clerical duties, record-keeping practices, data capturing, and statistics gathering.

• Basic understanding of the legislative framework and procedures governing the Public Service.

• Strong computer literacy, planning, and organizational abilities.

• Good verbal and written communication skills with strong interpersonal relations.

• Flexibility and willingness to work effectively as part of a team.