Administration Clerk Vacancy at DFFE Pretoria

The Department of Forestry, Fisheries and the Environment (DFFE) is seeking a diligent and organised individual to fill the role of Administration Clerk: Forest Enterprise Development in Pretoria, Gauteng. This position offers an exceptional career foundation for a matriculant or entry-level professional aiming to build public sector administrative expertise in South Africa. As an integral team member within the Forest Enterprise Development component, the successful incumbent will execute core clerical, logistical, procurement, and financial support services vital to maintaining clean governance, statutory compliance, and departmental efficiency.

Key Responsibilities

• Clerical and Document Management: Provide general clerical support services by systematically recording, organising, storing, capturing, and retrieving official correspondence and documentation.

• Filing and Registers: Maintain robust filing structures, update office registers, log incoming and outgoing mail, and ensure full traceability of institutional paperwork.

• Procurement & Supply Chain Support: Assist with internal supply chain procedures by liaising with stakeholders, soliciting price quotations, completing standard procurement forms, and keeping the component asset register fully updated in alignment with the PFMA.

• Financial Administration: Process and verify subsistence and travel (S&T) claims for staff, capture operational expenditure accurately, track regional budget allocations, and administer petty cash and telephone accounts.

• Logistics and Travel Coordination: Manage logistical operations, coordinate travel and accommodation itineraries for departmental officials, and maintain leave schedules and personnel attendance registers.

• General Office Coordination: Handle routine public and internal enquiries, type administrative reports, manage emails, and coordinate courier distribution across regional offices.

Why Join the Company

Working for the Department of Forestry, Fisheries and the Environment places you at the heart of South Africa’s green economy and sustainable resource governance. Employees benefit from stable public service career pathways, structured professional development under South African Public Service Regulations, and exposure to national programmes driving enterprise growth. The department fosters a disciplined, collaborative public sector work culture committed to service delivery, ethical governance, and continuous learning.

Application Strategy (Exclusive)

• Emphasise Knowledge of the PFMA: Explicitly highlight your understanding of the Public Finance Management Act (PFMA) and Treasury regulations in your CV profile summary, explaining how you apply basic financial compliance principles.

• Showcase Document and Filing Accuracy: Give clear examples of your experience handling incoming/outgoing mail logs, managing petty cash, or maintaining accurate record-keeping systems in high-volume settings.

• Match the Screening Criteria Directly: Make sure your Grade 12 certificate details (and SAQA recognition if applicable) are prominently placed at the very top of your education section alongside any MS Office or office administration coursework.

Interview Preparation

Candidates shortlisted for this clerical role should prepare for realistic competency questions, such as:

• "How do you ensure full compliance with the PFMA when managing petty cash and handling quotation requests from external suppliers?"

• "Describe a scenario where you had to manage conflicting deadlines, such as urgent travel bookings while maintaining registry logs under pressure."

You can effectively practice answering these situational and regulatory questions using the YouthNextStep Interview Simulator.

How to Apply

Applicants must quote the reference number Reference: FOM69/2026 in all application documents.

Applications must be submitted using the standard Government Z83 application form accompanied by a comprehensive, recently updated CV. You can download the Z83 form here or use the free online Z83 form filler to complete it digitally.

Please apply using the Quick Apply button on this page.

Salary is estimated based on market research.

• Grade 12 (NQF Level 4) or equivalent qualification recognized by SAQA.

• Exposure in an office administration or clerical environment will serve as an added advantage.

• Basic knowledge of Public Service Regulations and the Public Finance Management Act (PFMA).

• Basic understanding of government procurement and supply chain procedures.

• Competent computer literacy (MS Word, Excel, Outlook) and strong typing abilities.

• Effective written and verbal communication skills with good interpersonal relations.

• Ability to plan, organise, multitask, and work productively under extreme pressure.

• High level of reliability, personal integrity, loyalty, and conflict resolution capability.