Buyer's Assistant Contract at Ackermans

As a Buyer's Assistant on a fixed-term contract at Ackermans, you will provide crucial administrative and operational support to the Buying team. This role is ideal for an organized and proactive individual looking to gain valuable experience within the fast-paced retail buying environment. You will be responsible for managing various administrative tasks, from processing purchase orders and handling sample management to assisting with critical documentation for business plans and range reviews. Your ability to communicate effectively with internal and external stakeholders will be key to ensuring smooth operations and timely delivery of products. This position offers an excellent opportunity to learn the intricacies of the retail cycle and contribute to the success of a leading South African brand.

Estimated Salary Range (Market Benchmark)

The hiring employer has not officially specified a salary for this position. Based on South African market data and industry benchmarks for an entry-level administrative / retail learner role, the estimated remuneration is approximately R4,500 – R9,000 per month. Please note that this is an industry estimate and actual remuneration will be determined by the employer based on qualifications, experience, and internal pay structures.

Key Responsibilities

• Execute all administration related to the Buying process, including tendering processes, preparation of discussion documents, and capturing & monitoring purchase orders.
• Manage style cards and samples, ensuring proper organization and tracking.
• Assist with managing on-time delivery by diligently following up on all samples and orders.
• Provide general assistance to the Buyer/s, including preparation for merchandise-related activities such as pulling, sorting, ordering, and hanging products.
• Prepare all necessary documents for business plans, strategy sessions, and range reviews.
• Manage supplier queries, sample management, mark-downs, and general administrative tasks.
• Communicate and follow up effectively with all relevant internal and external customers and key relationships to ensure seamless operations.
• Maintain accurate records and databases related to buying activities.
• Support the buying team in market research and trend analysis as needed.

Why Join the Company

Application Strategy (Exclusive)

To stand out for this Buyer's Assistant Contract role, consider these tips:

1. Emphasize Administrative Proficiency: Highlight your organizational skills and experience with administrative tasks, particularly those involving data entry, document preparation, and managing multiple priorities in a fast-paced environment.
2. Showcase Retail Understanding: Demonstrate your knowledge of the clothing retail cycle and buying process. Even if theoretical, explain how your understanding aligns with the responsibilities listed.
3. Illustrate Proactive Communication: Provide examples of how you've effectively communicated and followed up with various stakeholders, showcasing your ability to build relationships and ensure timely information exchange.

Interview Preparation

Prepare for questions such as: 'Describe a time you had to manage multiple administrative tasks with competing deadlines. How did you prioritize and ensure everything was completed accurately?' and 'How do you ensure accuracy and attention to detail when processing large volumes of data or managing critical documents?' You can practice answering these and other likely questions using the YouthNextStep Interview Simulator.

How to Apply

• Matric (Essential)
• A relevant tertiary qualification in Retail/Fashion/Administration or related field (Preferred)
• Previous experience (minimum of 1 year) in a Buyer's Assistant, Administrative or Intern role in a Corporate Retail/Buying environment
• Effective communication skills, both internal and external
• Ability to build and maintain relationships
• Proficiency in Microsoft packages (Word, Excel, and Outlook)
• Understanding of the Clothing Retail Cycle & Buying process
• Ability to prioritize well and be assertive
• Proactive, deadline-driven, and adaptable to change
• Sound planning, organizing, and time management skills
• Fast and accurate with regards to processing and checking detail
• Ability to be 'hands on' when the buyer is travelling and represent the department where necessary
• Knowledge of retail systems / PLM tools