Junior Marketing Events Coordinator Opportunity at Aerobotics

Aerobotics is seeking a dynamic and highly organized Junior Marketing Events Coordinator to join their innovative team in Cape Town. This role is pivotal in supporting the planning and execution of global marketing events, including trade shows, exhibitions, and conferences. The successful candidate will play a crucial part in ensuring seamless event logistics, coordinating collateral, managing supplier relationships, and contributing to event promotion efforts. This is an excellent opportunity for a proactive individual with a passion for events and marketing to grow their career within a fast-paced technology and agricultural environment, contributing directly to the company's global presence and brand visibility.

Key Responsibilities

• Event Planning and Coordination: Assist the Senior Marketing Manager in developing comprehensive event plans, including detailed requirements, checklists, and key deliverables for various marketing initiatives.
• Global Trade Show Support: Provide essential support for the planning and execution of international events, meticulously coordinating all necessary requirements, documentation, and team logistics to ensure successful participation.
• Logistics and Administration Management: Oversee all event-related logistics, including coordinating access, managing team schedules, and arranging travel where necessary. Handle purchase orders, process supplier invoices, track payments, and maintain accurate event cost records, including post-event administration, material returns, and detailed record-keeping.
• Event Collateral Coordination: Manage the entire lifecycle of event materials, from sourcing and production to the timely delivery of banners, signage, brochures, and comprehensive event kits.
• Supplier and Organizer Liaison: Act as the primary point of contact for event organizers, external suppliers, and internal stakeholders, confirming requirements, managing deliverables, tracking critical deadlines, and proactively resolving any operational issues that may arise.
• Event Promotion Support: Collaborate closely with the broader marketing team to coordinate and execute event-related marketing activities across various channels, including social media platforms and email campaigns, to maximize event visibility and attendance.

Why Join the Company

Joining Aerobotics means becoming part of a pioneering company at the intersection of technology and agriculture, dedicated to innovation and making a real impact. You'll work in a vibrant, collaborative environment in De Waterkant, Cape Town, where your contributions are valued and your professional growth is encouraged. Aerobotics fosters a culture of continuous learning, offering opportunities to work with cutting-edge AI tools and gain international experience. This role provides a unique chance to develop your event management and marketing skills within a global context, surrounded by a supportive team committed to excellence and driving agricultural intelligence forward.

Estimated Salary Range (Market Benchmark)

The hiring employer has not officially specified a salary for this position. Based on South African market data and industry benchmarks for a junior professional / experienced entry Marketing Events Coordinator role, the estimated remuneration is approximately R18,000 – R28,000 per month. Please note that this is an industry estimate and actual remuneration will be determined by the employer based on qualifications, experience, and internal pay structures.

Application Strategy (Exclusive)

To stand out for this Junior Marketing Events Coordinator role, focus your application on these key areas:

1. Highlight Project Management & Organizational Skills: Provide concrete examples in your CV or cover letter where you've successfully managed multiple tasks, deadlines, and stakeholders in previous roles or projects. Quantify your achievements where possible (e.g., 'coordinated 5 events simultaneously').
2. Showcase Communication & Liaison Experience: Emphasize your ability to effectively communicate and negotiate with suppliers, event organizers, and internal teams. Detail instances where you've resolved operational issues or ensured smooth coordination.
3. Demonstrate Proactive Problem-Solving: Illustrate your 'solutions-oriented approach' by describing a challenge you faced in an event or project setting and how you independently took ownership to resolve it, showcasing your initiative and ability to work autonomously.

Interview Preparation

Prepare for your interview by considering these likely questions:

• 'Describe a time you had to manage multiple conflicting deadlines for an event. How did you prioritize and ensure everything was completed successfully?'
• 'How do you approach building and maintaining relationships with external suppliers and internal stakeholders to ensure smooth event execution?'

You can practice answering these and other questions using the YouthNextStep Interview Simulator.

How to Apply

Please submit your CV and a clear motivation for the role and Aerobotics. The application process includes a preliminary virtual interview with the Head of People, a take-home assessment, an in-person interview with the Senior Marketing Manager and Head of Marketing, and a final online interview with the relevant leadership team. Please apply using the Quick Apply button on this page.

• A degree or diploma in Marketing, Business Administration, Project Management, or a related field.
• Minimum 2 years experience in event coordination within a Marketing team, ideally at trade shows, exhibitions or conferences.
• Experience working in a B2B, SaaS, technology, or an agricultural environment is preferred.
• Strong organisational and project coordination skills, with excellent attention to detail and the ability to manage multiple deadlines.
• Demonstrated experience liaising with suppliers, event organisers and internal stakeholders.
• A proactive, solutions-oriented approach with the ability to work independently and take ownership of deliverables.
• Familiarity with AI tools such as Claude, Gemini or ChatGPT, with an interest in using AI to improve workflows.
• Strong written and verbal communication skills.
• Ability to work 3 days a week at the office in De Waterkant, Cape Town.
• Requires permanent working rights in South Africa.