Senior Administration Clerk at Department of Basic Education

The Department of Basic Education (DBE) is seeking a dedicated, detail-oriented professional to join their office in Pretoria as a Senior Administration Clerk (Public Service Level 05). This entry-level South African government position is tailored for proactive individuals holding a Grade 12 Senior Certificate who want to support national public service infrastructure through effective asset management, administrative verification, and general compliance. In this vital role, the successful candidate will work closely with departmental asset registers, execute routine physical asset audits, assist with asset disposals, and support the preparation of monthly financial reconciliations using system platforms like BAS and Hard CAT. Joining the DBE offers a foundational public sector career path where your administrative contributions directly ensure organizational accountability, operational standard compliance, and efficiency across government educational services.

Key Responsibilities

• Maintain and continuously update official asset registers to guarantee total departmental reporting accuracy and compliance.

• Execute physical asset verification exercises to confirm the existence, condition, and current location of government assets.

• Facilitate the smooth disposal and movement of departmental equipment and assets both internally and externally.

• Receive, document, and update inventory records promptly upon the arrival of newly purchased assets.

• Assist in preparing monthly reconciliation reports aligning the Basic Accounting System (BAS) with the HARD/CAT system.

• Support the preparation of asset notes required for interim and annual financial statement reports.

• Assist administrative and finance teams in resolving queries raised by internal and external auditors.

• Provide operational clerical support, manage daily documentation, and maintain regular office filing systems.

Why Join the Company

Serving within the Department of Basic Education provides an exceptional opportunity to contribute meaningfully to South Africa's public sector governance and educational development. Staff members at the DBE work in a structured, growth-oriented public service environment that emphasizes professional integrity, stability, and ongoing workplace learning. Entry-level personnel gain high-value practical exposure to essential public sector frameworks such as the Public Finance Management Act (PFMA), Treasury Regulations, and enterprise government accounting tools, laying a strong foundation for long-term civil service career advancement.

How to Apply

Applications must be submitted using a standardZ83 application form accompanied by a detailed, recently updated Curriculum Vitae (CV). Please ensure you clearly specify Reference: DBE/67/2026, the exact job title (Senior Administration Clerk), and the centre location on your form. Shortlisted candidates will be contacted to provide certified copies of their ID, Senior Certificate, and academic records.

Applications can be submitted via any of the following channels:

• Email Application: Send your completed application to 📧 [email protected]

• Post: Mail to Private Bag X895, Pretoria, 0001

• Hand Delivery: Deliver directly to The Department of Basic Education, 222 Struben Street, Pretoria

• Possession of a Grade 12 / Senior Certificate or equivalent qualification.

• Foundational understanding of the Public Finance Management Act (PFMA), Modified Cash Standard (MCS), and Treasury Regulations.

• Basic knowledge of financial accounting principles and the Hard CAT system.

• Strong interpersonal relations and excellent written and verbal communication skills.

• Demonstrated planning, organizational, and time-management capabilities.

• Professional telephone etiquette and general office administration skills.

• Computer literacy with proficiency in MS Word, MS Excel, MS PowerPoint, and MS Outlook.

• Ability to work independently, think critically, and cope under high-workload pressure.

• Adaptable nature with a high degree of accuracy and a strong willingness to learn.