Admin Clerk: Student Administration at Western Cape Gov

The Western Cape Government Department of Agriculture is seeking a dedicated and organized individual to join the team as an Administration Clerk for Student Administration (FET) based in Elsenburg. This position plays an essential operational role in rendering structured clerical support services within an academic agricultural training environment. The successful candidate will facilitate seamless daily administrative workflows, contributing directly to institutional effectiveness and efficient service delivery.

As an integral member of the administrative support unit, you will handle a diverse range of tasks spanning student records, general clerical operations, and departmental compliance. This role serves as a foundational platform within the Western Cape provincial administration, providing valuable public sector exposure and an opportunity to support agricultural education initiatives across the province.

Key Responsibilities & Core Duties

• Render professional clerical and front-line administrative support services for the Student Administration component.
• Provide comprehensive personnel administration and human resource clerical support to designated staff units.
• Assist with basic financial administration support services, including invoice processing and record tracking.
• Deliver supply chain clerical assistance, supporting asset management, ordering, and inventory upkeep.
• Maintain proper Occupational Health and Safety (OHS) documentation and assist in monitoring operational compliance.
• Capture accurate student and administrative data onto departmental computer systems and compile routine statistics.
• Manage filing, archiving, and retrieval of physical and electronic student records in line with public service prescripts.

Ideal Candidate Profile & Core Attributes

• Methodical, detail-oriented approach to document management and record keeping.
• Strong interpersonal skills with the ability to collaborate effectively in a diverse team setting.
• Sound ethical foundation with high integrity and accountability in handling student and institutional data.
• Willingness to take initiative, prioritize tasks under pressure, and meet operational deadlines.

Learning, Mentorship & Career Progression

Working within the Western Cape Department of Agriculture offers systematic exposure to the legislative frameworks governing South African public administration, including the Public Service Act and PFMA guidelines. Employees gain structured mentorship from experienced supervisors, practical experience in enterprise record systems, and clear pathways to advance into higher administrative officer or specialized coordinator roles within the provincial government structure.

How to Apply & Submission Guidelines

Interested candidates must apply online through the official Western Cape Government e-Recruit portal before the closing date of 30 November 2026. Hand-delivered, faxed, or emailed applications will strictly not be considered. Shortlisted applicants will be required to participate in an integrity assessment and a practical assessment to evaluate technical competencies.

• Senior Certificate (Grade 12 or equivalent qualification).
• Computer literacy in MS Office Package (Word, Excel, PowerPoint).
• Good verbal and written communication skills in official provincial languages.
• Knowledge of clerical duties, data capturing, and public service legislative frameworks.
• Planning, organizational, and basic problem-solving abilities.