Administration Clerk: Library Services at Western Cape Gov

The Department of Cultural Affairs and Sport within the Western Cape Government is seeking an Administration Clerk to provide vital operational support to Library Services in the Saldanha Region. The department actively champions community literacy, social inclusion, and access to knowledge across regional municipalities. This permanent full-time position plays a central role in ensuring that affiliated public libraries receive the administrative backing required to deliver dependable community services.

Based in Saldanha, the appointed clerk will work in close coordination with the Regional Librarian to manage logistical, asset, and general office duties. The role demands an organized self-starter capable of balancing multiple regional priorities, communicating clearly with local librarians, and ensuring procedural compliance across all departmental records.

Key Responsibilities & Core Duties

• Deliver frontline administrative, clerical, and coordination support to the regional office and affiliated public libraries.
• Administer asset management functions, tracking inventory, equipment movements, and regional library resources.
• Provide reliable personnel administration support services, managing correspondence, attendance, and basic staff documentation.
• Support financial administration processes, including basic procurement capturing, documentation filing, and invoice receipting.
• Collate regional library performance statistics and accurately input circulation and operational data into departmental systems.
• Maintain organized record-keeping systems and handle both incoming and outgoing regional office logistics.

Ideal Candidate Profile & Core Attributes

The role requires an adaptable and reliable team player with solid organizational habits and high ethical standards. Applicants should possess clear verbal and written communication abilities, a customer-service mindset when dealing with municipal library staff, and the initiative to execute routine assignments independently. A dependable approach to record-keeping and basic data entry is essential.

Learning, Mentorship & Career Progression

This post offers practical immersion into regional public service administration, public library network operations, and provincial supply chain and asset control processes. Employees benefit from continuous exposure to departmental mentorship, providing clear progression pathways into senior administrative, regional logistics, or specialized library coordination careers within the public sector.

How to Apply & Submission Guidelines

Prospective candidates must submit their application electronically via the Western Cape Government e-Recruit candidate portal before 30 November 2026. Hand-delivered, emailed, or late submissions cannot be processed. Shortlisted candidates will be subject to technical proficiency tests, transport verification, and background vetting prior to departmental interviews.

• Grade 12 (Senior Certificate or recognized equivalent qualification).
• Valid Code B (or higher) manual driving licence (candidates with disabilities restricting driving abilities but with reasonable transport access are eligible to apply).
• Demonstrated computer literacy in MS Office packages including Word, Excel, and PowerPoint.
• Solid written and verbal communication, numeracy, and office organization capabilities.